B.12/27: Status of resources and staffing of the Secretariat: Staffing of the Secretariat

The Board having considered document GCF/B.12/15 titled “Revised administrative budget and staffing of the Secretariat for 2016”,

1. Notes that the current workload is being carried out by a complement of 56 regular Secretariat staff and approximately 33 long‐term consultants, and acknowledges that this situation is unsustainable and should be addressed as a priority;
2. Further notes the need to increase the number of regular staff in the Secretariat to an approximate total of 100 by the end of 2016 and to further increase to a total of approximately 140 by the end of 2017, taking into consideration the ability of the Secretariat to recruit and absorb the increasing staff numbers, following the appropriate processes;
3. Requests the Secretariat to consider filling new positions with internal candidates where appropriate, on a priority basis;
4. Approves the following amounts additional to the approved administrative budget in decision B.11/08:
   
   1. USD 4,351,993 for staffing;
   2. USD 1,562,855 in ancillary non‐staff costs; and
   3. USD 772,640 for the administrative budget of the Board;
5. Notes that now the total administrative budget for 2016 will be USD 35,844,715, and takes note of the budgetary implications for future years;
6. Recognizes the need for further guidance from the Board on some of the Secretariat’s functions, inter alia, the appropriate level of due diligence for project proposals, and rationalization and streamlining of processes;
7. Requests the Secretariat to provide a revised version of the annual presentation of the staffing structure to inform the Budget Committee, in its review and recommendations on budget implications for 2017 and 2018, by the thirteenth meeting of the Board;
8. Also requests the Budget Committee to consult with the Secretariat and make recommendations on the administrative budgets for 2017 and 2018 by the fourteenth meeting of the Board;
9. Authorizes the Secretariat to enter into contractual obligations, from the approved budget, to ensure the continuation of the operations of the Fund beyond the current financial period; and
10. Agrees that for new decisions with additional budgetary implications, which may be taken at future Board meetings, the corresponding amounts will be considered by the Board to be added to the approved administrative budget.